Grant Application Checklist

Research Foundation of SUNY:
Legal Entity for the submission of grant applications and receipt and administration of grant funds.
Website: Research Foundation of SUNY External Icon

Sponsored Programs Office Staff:
Research Foundation designees on the SUNY Upstate campus.
Phone: 315 464-5476
Website Sponsored Programs Office

The following is a guide to help you find funding and prepare and submit a grant application.

Identify Funding

Each sponsor has different guidelines for preparation and submission of an application, but there are some general steps that most sponsors require:

  • Identify extramural funding source
  • Obtain program announcement
  • Review program guidelines
  • Note submission deadline
  • Review forms and content specifications, selection criteria, and method of submission (electronic or paper)

Contact Sponsored Programs Office

Sponsored Programs Office staff will assist with application preparation and submission.

  • Review program guidelines
  • Develop a timeline to complete application
  • Provide administrative information and budgetary requirements

Prepare Application

Prepare the application using the sponsor forms and guidelines.

  • SUNY Upstate Fact Sheet provides key information about the institution.
  • The following documents provide valuable information regarding SUNY Upstate's
  • Descriptions of institutional resources and facilities can be found at:
  • If your research involves the use of Human and/or Animal subjects or the use of biohazard or radioactive materials, you must contact the appropriate Compliance Office and sponsor guidelines to ensure that necessary pre-application actions are taken.
NOTE:
  • Some sponsors require IRB and other approvals prior to proposal submission, while others accept applications that are pending approval. Review the guidelines carefully!
  • Work closely with the Sponsored Programs office to complete all necessary forms.
  • Restrictions on the number of pages, font size, margin size, and all of the required formatting/forms ARE taken seriously. If these specifications are not adhered to, the proposal can be returned without review.

Develop Budget

  • Develop an "Internal" or "Working" Budget. Most sponsors require the use of specific budget forms; an internal document will allow you to finalize the budget before completion of the application form.
  • Make sure all costs are appropriate to the program.
  • Use current fringe benefit rates PDF Icon
  • Forward draft budget to Sponsored Programs Office for review.

Collaborating with another institution

If you are collaborating with another institution, the following materials must be obtained from the collaborating institution:

  • Letter of Commitment
  • Scope of Work
  • Budget
  • Rate Agreement

Prepare

  • Effective July 1, 2014 - The Office for Sponsored Programs has changed the internal required College Face Sheet paper process to an electronic form located on Upstate's Self Serve.  This requirement has fully replaced our paper process and will be required to be submitted/signed off on completely before a grant will be submitted.  After logging into your self serve click on Applications - Grant Requests.  Contact April Bridges with questions or if you can not find the form. 
  • Conflict of Interest on-line disclosure must be completed prior to application submission. The link can be found: https://sunyupstate.coiriskmanager.com/ External Icon Contact  Barb Humphrey for user name and password.