Grant Application Checklist

Research Foundation of SUNY:
Legal Entity for the submission of grant applications and receipt and administration of grant funds.
Website: Research Foundation of SUNY

Sponsored Programs Office Staff:
Research Foundation designees on the SUNY Upstate campus.
Phone: 315 464-5476
Website Sponsored Programs Office

The following is a guide to help you find funding and prepare and submit a grant application.

Identify Funding

Each sponsor has different guidelines for preparation and submission of an application, but there are some general steps that most sponsors require:

  • Identify extramural funding source
  • Obtain program announcement
  • Review program guidelines
  • Note submission deadline
  • Review forms and content specifications, selection criteria, and method of submission (electronic or paper)

Contact Sponsored Programs Office

Sponsored Programs Office staff will assist with application preparation and submission.

  • Review program guidelines
  • Develop a timeline to complete application
  • Provide administrative information and budgetary requirements

Prepare Application

Prepare the application using the sponsor forms and guidelines.

  • SUNY Upstate Fact Sheet provides key information about the institution.
  • The following documents provide valuable information regarding SUNY Upstate’s
  • Descriptions of institutional resources and facilities can be found at:
  • If your research involves the use of Human and/or Animal subjects or the use of biohazard or radioactive materials, you must contact the appropriate Compliance Office and sponsor guidelines to ensure that necessary pre-application actions are taken.
  • Some sponsors require IRB and other approvals prior to proposal submission, while others accept applications that are pending approval. Review the guidelines carefully!
  • Work closely with the Sponsored Programs office to complete all necessary forms.
  • Restrictions on the number of pages, font size, margin size, and all of the required formatting/forms ARE taken seriously. If these specifications are not adhered to, the proposal can be returned without review.

Develop Budget

  • Develop an "Internal" or "Working" Budget. Most sponsors require the use of specific budget forms; an internal document will allow you to finalize the budget before completion of the application form.
  • Make sure all costs are appropriate to the program.
  • Use current fringe benefit rates PDF document
  • Forward draft budget to Sponsored Programs Office for review.

Collaborating with another institution

If you are collaborating with another institution, the following materials must be obtained from the collaborating institution:

  • Letter of Commitment
  • Scope of Work
  • Budget
  • Rate Agreement