Postdoctoral Associate Hiring Process

Postdoctoral Associate definition

Candidate Identified

1. Is a Visa needed?
   Please contact Patty Brecht in Human Resources. If J-1 visa is needed, please contact Mary Jo Dinuzzo in Graduate Medical Education. The National Postdoctoral Association offers a quick guide for visas.
2. Prepare F-1 form.
   Use this link to the Department of Human Resources Hiring Manager's Login page to create an F-1 form. Please include a copy of the candidate's C.V. with the F-1. (Note: Waiver of Search forms are not needed for a Postdoctoral Associate position.)
3. Obtain necessary signatures.
   F1 forms for postdoctoral associates must have the following approval signatures: For institutionally--funded research accounts, the F-1 form must have the PI, Dr. Steven Goodman's (V.P. for Research/Dean, College of Graduate Studies, Room 1258 WH, 464-4515) and Dr. Steven Scheinman's (Senior Vice President/Dean, College of Medicine, Room 1256 WH, 464-9720) signatures. For externally-funded research accounts, the F-1 form must have the PI, or Department Chair, and Dr. Steven Goodman's (V.P. for Research/Dean, College of Graduate Studies, Room 1258 WH, 464-4515) signatures.
4. Send the F-1 form to the Department of Human Resources.
5. Human Resources will contact you and the candidate to appoint to Payroll.
6. If Research Foundation appointment, complete the RF Appointment Form. Contact Research Payroll for form.

Need to Recruit Candidate

1. Contact the Office of Postdoctoral Affairs to post opening on website.
2. Prepare F1 form.
   Go to the Department of Human Resources Hiring Manager's Login page to create an F-1 form.
3. Obtain necessary signatures.
   F1 forms for postdoctoral associates must have the following approval signatures: For institutionally--funded research accounts, the F-1 form must have the PI, Dr. Steven Goodman's (V.P. for Research/Dean, College of Graduate Studies, Room 1258 WH, 464-4515) and Dr. Steven Scheinman's (Senior Vice President/Dean, College of Medicine, Room 1256 WH, 464-9720) signatures. For externally-funded research accounts, the F-1 form must have the PI, or Department Chair, and Dr. Steven Goodman's (V.P. for Research/Dean, College of Graduate Studies, Room 1258 WH, 464-4515) signatures.
4. Send F1 form to Human Resources.
5. Human Resources will post position on website and work with PI to determine appropriate recruitment sources.
6. Once a candidate is selected, contact Human Resources.
7. Is a Visa needed? Please contact Patty Brecht in Human Resources.
   If J-1 visa is needed, please contact Mary Jo Dinuzzo in Graduate Medical Education. The National Postdoctoral Association offers a quick guide for visas.
8. Once approved, Human Resources will contact you and the candidate to appoint to Payroll. (Please Note: Affirmative Action approval is not needed for a Postdoctoral Associate position.)
9. If Research Foundation appointment, complete the RF Appointment Form. Contact Research Payroll for form.