New Employee Checklist

Items to Bring to Your Pre-Employment Visit

Medical Forms

Your physical will be scheduled before you begin work. Please bring the completed forms below to your physical.

Other Pre-Employment Forms

When you come for your pre-employment visit, please also bring:

Items to Bring to Your First Day of Orientation

Payroll Documents

  • Voided personal check if you want to sign up for direct deposit (recommended)
  • Social Security card

Parking Documents

If you are signing up for parking, bring your vehicle registration and first month's payment.

Benefits Documents (Only for New York State Employees)

  • Required for each benefits enrollee/dependent (e.g. employee, and spouse/domestic partner):
    • Birth Certificate* OR Valid Passport, AND Social Security Card
  • Required for each benefits enrollee/dependent child:
    • Birth Certificate* AND Social Security Card
  • A marriage certificate/license, if you are enrolling your spouse for benefits coverage.
*You must provide original Birth Certificate from the Bureau of Vital Statistics or a certified copy from a hospital or other governing body (i.e. stamped). Copies cannot be accepted. To replace your original birth certificate for yourself or your eligible dependants go to (based on state or territory of birth within the US):  http://www.cdc.gov/nchs/w2w.htm
    You can complete the above forms before your New Employee Orientation. If not, you will be asked to complete them in person at the Human Resources Office, or during orientation. If you have problems accessing these forms, please call your recruiter. You can fill the forms out online and then print them or print them out and fill them in by hand.
  • Notice for New York State Employees ONLY:  This is a required notice that provides information to all NYS employees about the availability of the health plan marketplace.  Although it’s unlikely those NYS employees eligible for health benefits will find a better deal on the marketplace, it’s important information for those not eligible for NYS health coverage, or for those who lose NYS coverage due to termination or those dependents who “age out” of coverage under their parent’s plan.  Those who wish to learn more about purchasing coverage through the marketplace are directed to the federal government Web site:  www.healthcare.gov.

  • Notice for SUNY Research Foundation Employees ONLY:  This is a required notice that provides information to all RF employees about the availability of the health plan marketplace.  Although it’s unlikely those RF employees eligible for health benefits will find a better deal on the marketplace, it’s important information for those not eligible for RF health coverage, or for those who lose RF coverage due to termination or those dependents who “age out” of coverage under their parent’s plan.  Those who wish to learn more about purchasing coverage through the marketplace are directed to the federal government Web site:  www.healthcare.gov.

Managers of New Employees