Job Shadowing at Upstate
Interested in shadowing a nurse?
Nursing Job Shadowing Contact:
Kathy Truex, Nursing Recruitment
Phone: 315 464-4810
Non-Healthcare Job Shadowing:
All other shadowing requests should be handled by the individual requesting to shadow/the department agreeing to sponsor the individual.
For questions related to non-healthcare job shadowing policy, process, and/or required paperwork, please contact:
Contact: Tracie Wildner, Professional Development Advisor
Office: Jacobsen Hall, Room 417
Phone: 315 464-6125
Generally, job shadowing is an experience lasting up to three (3) days. If the department approves an extended period, the individual must be at least 18 years of age. This extended period shall be no longer than 1 to 2 weeks of observation time and shall follow the process outlined in policy V-06, Approved Non-Employee Hospital Visitor Access & Orientation (link available on Intranet only). If the individual requesting the job shadowing experience is seventeen (17) years of age or younger, the job shadowing experience must be limited to three (3) days or less.
Individuals requesting shadowing experiences at Upstate Medical University are responsible for directly contacting the department where they would like to shadow. Please visit our Building Locations and Directions webpage to view building directories in order to find departments, locations, and contact information (click on the building/location of interest, click the 'Services' tab at the top-right of the map).
If an Upstate department/staff member agrees to sponsor the shadowing experience being requested, the required education and forms at the bottom of this page need to be completed.
Departments should reference Upstate's Job Shadowing Policy, J-01 (Intranet Only).
The sponsoring department is responsible for ensuring the job shadowing individual completes all required education/forms and receives health clearance prior to beginning their shadowing experience.
The Health Clearance form ONLY should be submitted to Upstate's Employee Health Office. The sponsoring department must maintain all other required forms on file within the department for the duration of the shadowing experience.
To Be Completed Prior to Job Shadowing Experience:
- Non-Employee Health Clearance Form (return to Employee Health Office)
- Risk Release Form (return to department/person you are shadowing)
- Confidentiality Agreement (return to department/person you are shadowing)
- HIPAA Privacy Rule Education and Completion Certificate (return to department/person you are shadowing)
- Non-Employee Orientation Guide and Completion Certificate:
- Non-Employee Orientation Guide (All Upstate locations) and Completion Certificate (return to department/person you are shadowing)
The Health Clearance form ONLY should be submitted to Upstate's Employee Health Office. Return all other required forms to the department/person sponsoring your job shadowing experience.
Sponsored by: Upstate Medical University College of Health Professions and University Hospital Nurse Recruitment, funded by the Advocates for Upstate Medical University