Pediatrics Observership Policy Overview

Note that all Pediatric Observership positions are currently filled until at least December so we are not able to accept additional applications at this time.

The SUNY Upstate Medical University is pleased to offer the opportunity for physicians from around the world to observe our Pediatric physicians, residents and fellows in practice. The goal of the Observership Program is to provide insight into day-to-day responsibilities of physicians in their respective specialties and provide a basic overview of the American medical system.

Contact the Observership Program Coordinator for more information:
SUNY Upstate Medical University
Department of Pediatrics
Attn: Observership Program, Room 5400
750 E. Adams St.
Syracuse, NY 13210
Email: mondorep@upstate.edu

Observership Opportunities Available

  • Endocrinology
  • Gastroenterology
  • Infectious Diseases
  • Inpatient
  • Pulmonary

Note that all of these opportunities are not necessarily available at all times.

Application Process

In order to maintain security for the SUNY Upstate Medical University campus, privacy of protected health information, and the appropriate Employee Health clearance, visitors to University Hospital sites of service must be properly logged according to the policy of Visiting Health Care Providers, which covers individuals who are visiting the campus for the purpose of learning, training, observing, or delivering direct or indirect patient care for a brief period of time. Observership Privileges must be obtained for Visiting Health Care Providers through the Medical Staff Office. Observers will not be granted privileges for direct patient care.

Minimum Requirements:

  • Applicants must have TAKEN and PASSED (on first attempt) Step 1 with a minimum score of 200
  • Applicants must have TAKEN and PASSED (on first attempt) Step 2 CK with a minimum score of 200
  • Applicants must have TAKEN and PASSED (on first attempt) Step 2 CS
  • Applicants must submit a copy of their Medical School Transcript
  • Applicants must submit a copy of their valid ECFMG Certificate
  • Applicants must provide a Letter of Reference from someone they worked with in a clinical environment

Applications (see links below) and all supporting documents (as noted on the application) must be received 8 weeks prior to the requested start date to allow for processing. Please indicate on the application the preferred rotations and dates available. Our rotations are two weeks in length and can be renewed for additional weeks with the consent of the Observership Coordinator, the Supervising Physician, and the Chair of the Department of Pediatrics.

Multiple rotations are permitted for a maximum of eight total weeks per application. Each rotation must be two weeks in duration, and must fit within the dates available. There is a $100.00 (US Funds) application fee which is non-refundable. A Certified Check or Money Order needs to accompany the application and should be made payable to the Upstate Medical University Foundation, Fund #350. Personal Checks will not be accepted.

The cost for each 2 week rotation is $1,000. Upon acceptance, and based on number of total weeks of approved rotation, payment must be received and processed prior to the first day of the rotation. You will be notified, in writing, of either acceptance or denial of your application within 4 weeks of initial receipt. You may ask questions or check on the status of your application after four weeks have passed by emailing the Pediatric Academic Office at mondorep@upstate.edu

Department of Pediatrics Application Information

  • Department of Pediatrics Observership Application
  • Observership Rotation Request Form
  • Medical Staff Application Information (To be completed if application is approved)

  • Visiting Health Care Provider (Observer Only)
  • Certificate of Health Form
  • All costs associated with the application process (visa processing, travel, health clearance, etc) will be the sole responsibility of the applicant. Upstate Medical University is in no way responsible for processing costs.

    What to Expect

    Your request for an Observership will be processed upon receipt of your application (see application form for required documents). Your application will not be processed without all the required documents. We will be in contact with you as soon as we have all the information needed.

    Definition of "Observership"

    According the Council on Medical Education, observership is defined as "a structured opportunity for an IMG to observe clinical practice in a variety of health care settings under the guidance of a physician mentor and to learn about the general structure, characteristics, and financing of health care delivery in the US." Therefore, the observer has no direct patient care responsibilities but is encouraged to participate in daily teaching rounds and discussion of patient care.

    Where to Report

    Specific reporting instructions will be included in your acceptance correspondence, and will be based on the rotations in which you are scheduled to participate.

    Identification Badges

    Report to the Payroll Department with a form issued by Payroll (Request for Non-Employee ID Badge), with an approved signature from the appropriate department, and an additional form of photo identification in order to obtain an ID badge. At the completion of your rotation, return the ID badge to Payroll to inactivate the ID Badge. ID badges must be worn at all times.

    Dress Code

    Observers are expected to dress in a professional manner. T-shirts, cutoffs, open toe shoes etc. are not allowed. It is recommended that you wear comfortable shoes.

    Parking

    You are responsible for all parking costs. Parking passes must be obtained directly from the Parking Office, located in Room 1801, University Hospital

    Working Hours

    Services vary with each specialty. Once approved, the Coordinator in each specialty / department will provide your specific working hours.

    Meals

    The sponsoring institution does not provide funding for meals. You are responsible for all meals.

    Housing

    Observers are responsible for securing their own accommodations. Upon approval of your rotation, the Observership Program Coordinator will provide you with a list of possible accommodations in the area upon request.

    Cancellation Policy

    Once your assignment has been confirmed via e-mail, you are expected to complete the rotation as we will close out that rotation to other learners. While cancellations may be necessary in the event of an emergency, money paid for rotations will only be refunded if we are notified a minimum of 30 calendar days in advance. No refunds will be given if cancellation takes place less than 30 days to the start of the rotation, or during the rotation itself. As stated earlier, the $100 Application Fee is Non-Refundable under any circumstance.

    Termination Policy

    SUNY Upstate Medical University reserves the right to terminate an Observer's rotation at any time in the event that the Observer's performance jeopardizes a patient's well-being or performance is unable to achieve the objectives of the educational experience. If termination of rotation is warranted, a pro-rated fee will be refunded to the Observer for the time left in the rotation, however, the $100 application fee remains Non-Refundable.

    Medical School Library

    Your Identification Badge will allow you to gain access as a visitor to the Medical School Library facilities.

    Teaching Conferences

    Information will be provided regarding regularly scheduled conferences and didactic sessions, based on the specific rotation in which you are scheduled to participate.

    Absence During Your Rotation

    Excused absences are limited to one day per two-week rotation. If a problem arises, please see the Observership Program Coordinator and the Supervising Physician for approval. Unexcused absences may result in termination of the rotation and inability to obtain a Completion Certificate. Please see Termination Policy above regarding refunds of monies paid in the event of termination!

    Evaluations

    At the completion of the approved rotation, Observers will receive a certificate acknowledging their participation and length of rotation at SUNY Upstate Medical University.

    Prior to the completion of your rotation, you are also expected to complete a form to evaluate your experience here. Please complete this form and return it to the Observership Program Coordinator before you leave. This feedback is very important as it provides us with critical information about our rotations. Certificates of Completion will not be provided until you have completed the evaluation of your experience.

    We look forward to seeing you and hope your rotation with us is educationally rewarding. If you have any question, please feel free to contact the Observership Program Coordinator – we will be happy to assist you in any way we can.

    General Questions

    If you have questions about your rotation, or if a problem arises, please contact the Observership Program Coordinator immediately, mondorep@upstate.edu.

    Information on the City of Syracuse, New York

    Please refer to the following links/websites to learn more about our program and the Syracuse area and for the latest updates on what is happening in the city during the time of your visit.

    SUNY Upstate Medical University in Syracuse New York shall admit students of any race, color, religion, sex, age, national origins or ancestry, handicap, or status as a disabled or Vietnam veteran, to all rights, privileges, programs and activities generally accorded or made available to all of the students involved in any of the Clinic's educational programs.

    SUNY Upstate Medical University in Syracuse New York will not discriminate on the basis of race, color, religion, sex, age, nation origins or ancestry, handicap, or status as a disabled or military veteran, in the administration of its educational policies, admissions policies, training programs, stipend awards and all other such administrated programs.

    Acceptance of an individual to the Observership Program does not constitute a commitment by SUNY Upstate Medical University or the Department of Pediatrics to interview or accept the individual for residency training in the Department of Pediatrics or any residency or fellowship program at Upstate Medical University.