Satisfactory Academic Progress

Federal and State student aid programs require that students make satisfactory progress toward completion of their program of study in order to be eligible for assistance.

There are four parts to the determination of satisfactory academic progress:

  • A minimum grade point average (GPA) that must be achieved,
  • A minimum number of credits that must be earned,
  • A minimum number or percentage of courses that must be completed,
  • A maximum time frame in which the program must be completed.

The exact GPA, number of credits earned and percentage of courses that must be completed are outlined below for each payment period (federal aid) or semester (state aid). Also, the maximum time frame for each degree program is outlined.

By the end of the second year of study at the Upstate Medical University, all students must have achieved a C average (2.0) or standards consistent with graduation requirements in order to remain eligible for federal student aid. The Upstate Medical University recognizes that advancement toward a degree is progressive. Students who meet the standards outlined here will be considered to have achieved standards consistent with graduation requirements.

Its important for students to be aware of the effect of their academic progress on eligibility for financial aid. Decisions to withdraw from courses, drop below full time enrollment status, or other changes may negatively impact financial aid. In addition, the professional nature of the curriculums at the Upstate Medical University limits flexibility to modify programs of study. Students are strongly encouraged to consult with the Financial Aid Office BEFORE withdrawing from courses or making other changes in their academic program.

A student may be granted a leave of absence for a variety of reasons. The period of time for such approved leaves shall be excluded from the maximum time frame in which the student is expected to complete the program.

All students enrolling for the first time in the College will be considered to be making satisfactory progress for their first academic year.

Satisfactory Academic Progress Standards

College of Health Professions and College of Nursing Undergraduate Degrees

All students are considered to be making satisfactory progress in their first payment period or academic term of enrollment in the College. To maintain satisfactory academic progress, the following standards must be met at the beginning of each subsequent payment period or academic term.

Full Time Study

Payment Period

Accumulated Credits

<>Minimum GPA

Completed Courses

Academic Term

Degree

BS

BS

First

NA

NA

NA

Second

63

2.0

50%

Third

69

2.0

50%

Fourth

78

2.0

75%

Fifth

90

2.0

75%

Sixth

105

2.0

100%

Seventh

120

2.0

100%

Eighth

135

2.0

100%

Notes:

  1. For BS degree students, accumulated credits includes prerequisites taken prior to admission. Calculation of GPA and the percentage of courses completed will be based on coursework taken at Upstate Medical University or accepted for academic credit by the College.
  2. Grade Point Averages will be calculated according to the approved academic policy of the students College, as outlined in the Student Handbook.
  3. The percentage of courses completed is calculated by comparing the number of courses completed (i.e. final grade other than W, WF, or I) to 12 credits (minimum full time study) or 6 credits (part time study).
  4. For TAP and APTS, part time enrollment will be counted as part of the next payment period.

Federal Student Aid:

The maximum time frame for completion of an undergraduate program of study was limited by Federal legislation to no more than 150% of the published program length for a full time student. The published program length is defined by the Financial Aid Office as the number of credit hours required for graduation from each eligible undergraduate programs.

Students meet this requirement so long as the number of credit hours attempted at Upstate Medical University, or approved for transfer to Upstate Medical University from other institutions, does not exceed 150% of the number of credit hours required for graduation from the academic program. When calculating credit hours attempted, all courses, including those repeated or in which the student received grades of W, WF, or I must be counted. The only exceptions will be those courses dropped during the add/drop period at the beginning of the academic term.

As an example, the BS Respiratory Care program requires that a student earn 76.5 credit hours in order to graduate. Under the maximum time frame rule, a student may attempt no more than 114.75 credit hours while pursuing this degree. If this limit is exceeded, the student will lose eligibility for Federal Student Financial Aid. Students who lose eligibility have the right to appeal.

Maximum Time Frame for Program Completion

Credits Required at Upstate

Attempted at Upstate

BPS Degree

Medical Imaging

*

*

Radiation Therapy

85.0

127.50

BS Degree

Cardiovascular Perfusion

85.5

128.25

Medical Technology

78.0

117.00

Nursing

61.0

91.50

Respiratory Care

75.0

112.50

Medical Imaging

*

*

Radiation Therapy

86.0

129.00

Medical Biotechnology

75.5

113.25

* Depending on Program: minimum credits required 48, maximum 82.5; attempted 72 and 123.75 respectively.

State Student Aid

New York State does not impose a maximum time frame for completion of the degree program. Students may receive up to the maximum number of payments so long as they continue to meet the other satisfactory academic progress requirements.

Part Time Study

The Satisfactory Academic Progress Standards for students enrolled part-time will be modified as follows:

Federal Student Aid:
Accumulated credits: the student must have earned the number of credits shown for the previous term, plus one half of the increased number of credits expected. For example, in order for an BS student to be eligible for the third payment period, they must have accumulated the 63 credits that must be earned by the beginning of the second payment period plus 6 credits by the beginning of the second payment period (one half of the difference between the second and third payments), for a total of 69 credits.

Completed courses: The percentage of completed courses will be calculated based on half time enrollment (i.e. 6 credits) rather than full time enrollment (12 credits).

Minimum GPA requirements will be the same as for full time students.

State Student Aid:
Accumulated credits: The number of credits earned during periods of part time study will be added together with credits earned in subsequent terms.

All other requirements (completed courses and minimum GPA of 2.0 after two years of study) are the same as for Federal Student Aid.

Transfer Credit

Transfer credit will be considered as accumulated credits, but will not be included in calculations of minimum GPA or course completion rate unless taken simultaneously with courses at the Upstate Medical University and included as eligible for financial aid.

Loss of Eligibility and Appeals

Students who fail to meet the academic progress standards outlined will be ineligible for federal and/or state aid for the next payment period or academic term. The Financial Aid Office will notify any students who lose eligibility for aid. Students may appeal the loss of eligibility. Appeals will be approved when circumstances beyond the students control contributed to academic problems. Otherwise, eligibility for aid will be restored when the student has regained satisfactory academic progress.

College of Health Professions and Nursing: Graduate Degrees

An overall average of 3.0 or better must be maintained. A maximum time limit of five years is permitted for completion of the respective degree.

College of Graduate Studies:

Students enrolled in the College of Graduate Studies pursue individualized programs of study. These programs, and the schedule for their completion, are established by the students faculty advisor and filed with the Dean of the College and the Registrar. The faculty advisor will notify the Dean and the Registrar if the student is not maintaining progress according to his or her schedule. An overall average of B or better must be maintained. A maximum time limit of seven years is permitted for completion of the Ph.D degree; up to five years is permitted for completion of the Master of Science degree. These limits may be extended by the Dean of the College in individual cases.

New York State Policies:

Eligibility to receive financial aid from New York State is determined in accordance with the following charts that have been approved for the State University of New York by the State Education Department:

Standard of Satisfactory Academic Progress
for Purpose of Determining Eligibility for Student Aid
All Campuses*** State University of New York

Calendar: Semester

Baccalaureate Degree**

All Graduate Level Programs

Credits

GPA

Credits

GPA

0

.0

0

.0

3

2.0

6

2.0

9

2.0

12

2.5

21

2.0

21

2.75

33

2.0

30

3.00

45

2.0

45

3.00

60

2.0

60

3.00

75

2.0

75

3.00

90

2.0

105

2.0

Notes:
** Non-credit remedial instruction can be counted toward a full-time academic load as set forth in 145-2.1 of the Commissioners Regulations. The number of credits in this chart refers to work completed toward a degree.
*** This includes successful completion of credit-equivalent work as set forth in 145-2.1 of      the Commissioners Regulations.

Satisfactory Academic Progress - MD Degree Only

Students enrolled in the College of Medicine who are receiving federal student aid must meet the following standards of satisfactory academic progress in order to be eligible for federal student aid (Title IV and Title VII). The academic requirements for the M.D. degree include the satisfactory completion of the curriculum designated by the faculty. The progress of each student working toward an M.D. degree is monitored carefully and at least once each year is reviewed by the Grades Committee.

A modified pass/fail grading system is used to measure the academic performance of each student. This system is described in the Upstate Medical University Catalog and in the Student Handbook published by the Student Affairs Office and is available to students each year. At the conclusion of each academic year, the Grades Committee reviews the academic performance of each student who has taken courses during the year. A student who does not satisfactorily complete all course requirements may be permitted to remediate. This may include approval to repeat one or more courses, as deemed necessary. By the end of the second year of enrollment, a student must have successfully passed all courses attempted, or have made satisfactory arrangements to repeat any courses, if so required, in order to be considered to be maintaining satisfactory progress.

The normal time frame for completion of required course work for the M.D. degree is four academic years. A student may require additional time, due to academic or personal difficulties. In such situations, the Grades Committee may permit the student to participate in the Extended Curriculum or establish an individualized program of study. Also, the Admissions Committee may require that individual students participate in the Extended Curriculum. A student should complete the first two years of the curriculum by the end of the summer following the third year of enrollment. The Grades Committee will monitor the progress of each student at the conclusion of each academic year to determine that the student is making sufficient progress to meet the time limits as specified.